8.10 Monitor Reconciled Orders by Card Holder - Control Point Activity, Accounting


8.10 Monitor Reconciled Orders by Card Holder
This option is used to print vendor, accounting element, cost, and status information for reconciled orders.
8.10.1 Prompts
1. Accept the default to sort the report by Oracle document

2. Enter a 8.10 Monitor Reconciled Orders by Card Holder - Control Point Activity, Accounting specific document ID or accept the default value to

see all the reconciled orders.

3. Enter a printer device.

Select Purchase Card Transactions Print Menu Option: monitor Reconciled Orders b
y Card Holder
SORT BY: ORACLE DOCUMENT 8.10 Monitor Reconciled Orders by Card Holder - Control Point Activity, Accounting ID//
START WITH ORACLE DOCUMENT ID: FIRST//
DEVICE: UCX/TELNET Right Margin: 80//

PURCHASE CARD ORDER RECONCILE LIST JUN 16,2000 15:08 PAGE 1
TRANS DATE MERCHANT AMOUNT COMM AMT VARIANCE
PO# VENDOR FCP CC BOC
SUPPLY STATUS ET 8.10 Monitor Reconciled Orders by Card Holder - Control Point Activity, Accounting DOC ID
----------------------------------------------------------------------
ORACLE DOCUMENT ID: 688-000P95039

OCT 28,1998 IFVENDOR,FOUR 35.00 77.50 42.50
688-P95039 IFVENDOR,FOUR 710 211200 2260
2631

Transaction Complete 2324

ORACLE DOCUMENT ID: 688-001P95039
OCT 28,1998 IFVENDOR,FOUR 42.50 77.50 35
688-P95039 IFVENDOR,FOUR 710 211200 2260
2631

Transaction Complete 2423

ORACLE DOCUMENT ID: C-662000B90003
SEP 30,1999 GSA 8.10 Monitor Reconciled Orders by Card Holder - Control Point Activity, Accounting 52.50 52.50 0
662-B90003 GSA 4537 844100 2696
2299

Reconciled 2793
8.11 BOC Report for OA&MM/Fiscal
This report will allow users to specify a date and name range to print any Purchase Card transactions which include BOC 8.10 Monitor Reconciled Orders by Card Holder - Control Point Activity, Accounting numbers 2696 to 2699. It is used by OA&MM/Fiscal to perform Supply Funds reconciliation.
8.11.1 Prompts

        1. Enter a specific card holder or accept the default value to include all card holders.

        2. Enter a 8.10 Monitor Reconciled Orders by Card Holder - Control Point Activity, Accounting specific transaction date or accept the default value to start at the beginning of the file.

        3. Enter a printer device.

Select Purchase Card Transactions Print Menu Option: boc Report for OA&MM/Fiscal
* Previous selection 8.10 Monitor Reconciled Orders by Card Holder - Control Point Activity, Accounting: CARD HOLDER not null
START WITH CARD HOLDER: FIRST//
* Previous selection: TRANSACTION DATE not null
START WITH TRANSACTION DATE: FIRST//
DEVICE: UCX/TELNET Right Margin: 80//
PURCHASE CARD/SUPPLY FUND DOC ID RECONCILIATION
JUN 16,2000 15:19 PAGE 8.10 Monitor Reconciled Orders by Card Holder - Control Point Activity, Accounting 1
TRANSACTION
BOC DATE ORACLE DOCUMENT ID PURCHASE ORDER
COMMITTED
AMOUNT AMOUNT MERCHANT NAME
-----------------------------------------------------------------------

CARD HOLDER: MONTOYA,INDIGO

2696 MAR 3,1999 C-662000P95005 662-P95005
1.50 1.50 SIMPLIFIED

2696 MAR 3,1999 C-662000P95006 662-P95006
2.50 2.50 IFVENDOR,FOUR


9chapter accounting utilities 9.1Introduction
This chapter lists the 8.10 Monitor Reconciled Orders by Card Holder - Control Point Activity, Accounting options contained on the Utilities Menu. These options enable the Accounting Technician to Edit a BOC on an item in the ITEM file, Review VRQs, establish AR Vendors in the IFCAP Vendor file, edit entries 8.10 Monitor Reconciled Orders by Card Holder - Control Point Activity, Accounting in the Vendor file, clear a lock if necessary, lookup a vendor ID number in the Vendor file, and print a report of documents awaiting Fiscal action.
9.2 Update Status 8.10 Monitor Reconciled Orders by Card Holder - Control Point Activity, Accounting of Funds Balances
This option was more useful when IFCAP was not being updated automatically if adjustments were мейд to the control point balances in the corporate ( now FMS) system. It allows the Accounting Technician 8.10 Monitor Reconciled Orders by Card Holder - Control Point Activity, Accounting to manually enter the current balance of the control point, as listed on the Status of Allowance report, into the IFCAP system thereby enabling the technician to see the 8.10 Monitor Reconciled Orders by Card Holder - Control Point Activity, Accounting effect of any transaction input into IFCAP against the actual balance recorded in FMS. To utilize this feature the field STATUS OF FUNDS TRACKING: in File 411 must be set to YES. This is done by 8.10 Monitor Reconciled Orders by Card Holder - Control Point Activity, Accounting the IFCAP Coordinator using the Site Parameter option. It would have to be set individually for each station on the computer system.
9.2.1 Prompts

              1. Enter the appropriate station number.

              2. Enter 8.10 Monitor Reconciled Orders by Card Holder - Control Point Activity, Accounting a control point.

              3. Enter the actual balance of the control point per the Status of Allowance report from FMS.


Select Accounting Utilities Menu Option: update Status of Funds Balances
Select FUND CONTROL POINT 8.10 Monitor Reconciled Orders by Card Holder - Control Point Activity, Accounting STATION NAME: 688 WASHINGTON, DC
Select CONTROL POINT: 025 Radiology// 110 MAVIS .01 0160A1 10 0100 01004
2116
STATUS OF FUNDS BALANCE: 37513.35
Select CONTROL POINT: 060 Fiscal Service 0160A1 10 0100 010042100
STATUS OF FUNDS BALANCE: 12312.56
Select CONTROL POINT:
9.3 Lookup Vendor ID Number
This option 8.10 Monitor Reconciled Orders by Card Holder - Control Point Activity, Accounting is designed to permit Fiscal Service to lookup the Vendor ID Number, Alternate Address Indicator and Payment address information for any vendor in the vendor file.
9.3.1 Prompts
1. Enter the Vendor Name or the Purchase Order 8.10 Monitor Reconciled Orders by Card Holder - Control Point Activity, Accounting number.


Select Accounting Utilities Menu Option: lookup Vendor ID Number

Select Vendor Name or PO Number: IFVENDOR,FOUR
1 IFVENDOR,FOUR EDI PH:800 333-8838 NO: 65
PAY ADD:DEPT LA 21061 FMS:IFVENDOR,FOUR
PASADENA, CA 91185 CODE 8.10 Monitor Reconciled Orders by Card Holder - Control Point Activity, Accounting:93086711305 FAX:301 111-2222

2 IFVENDOR,FOUR INC. EDI PH:800 333-8828 NO: 40179
PAY ADD:2424 WEST 23RD ST FMS:IFCAPVENDO52.FIVE
ERIE, PA 16514 CODE:250320960 FAX:510 444-9876

CHOOSE 1-2: 1 IFVENDOR,FOUR EDI PH:800 333-8838 NO: 65
PAY ADD:DEPT LA 21061 FMS:IFVENDOR 8.10 Monitor Reconciled Orders by Card Holder - Control Point Activity, Accounting,FOUR
PASADENA, CA 91185 CODE:93086711305 FAX:301 111-2222

Review current payment information on this Vendor? YES// y YES

Lookup Vendor ID Number
Payment Information

Vendor Name: IFVENDOR,FOUR
Vendor Number: 65 Non-Recurring/Recurring: RECURRING

FMS Vendor Code: 930867113
Alternate Address Indicator: 05

Address 8.10 Monitor Reconciled Orders by Card Holder - Control Point Activity, Accounting: DEPT LA 21061
2424 WEST 23RD STREET
PASADENA, CA 91185
Payment Contact Person: IFUSER,SEVEN
Select Vendor Name or PO Number:
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